The A-Z of Club Roles

Ensure the bar is always stocked and staffed during opening hours for matches, events and socials.
Manage the bar's finances, keeping accurate records and liaising with the Club Treasurer.
Recruit, train and oversee all staff including behind the bar, kitchen, security and cleaners.
Update all licences and accreditation required (such as serving alcohol, entertainment, health and safety and food hygiene) and comply with all the relevant laws.
Manage turnover of products and services in the bar.
Promote the bar as a venue, its regular deals and events for members as well as the general public.

Experience managing a bar.
Financially capable.
Able to manage staff (duties, hours, wages and commitments/concerns) and customers.
Outgoing and sociable.

Steers the future direction of principal club matters.
Chair meetings and the Annual General Meeting (AGM).
Co-ordinate committee business.
Communicate with club officers and members.
Assist with development plans and funding bids.
Recruit committee members.
Represent the club locally and nationally.

Strong leadership.
Excellent communication.
Negotiating.
Listening and mediating.
Unbiased and impartial.
Approachable.
Well organised.

Leadership (usually of the 1st team) for team-mates and advice.
Represent players across teams on the management committee.
Ensure players’ conduct and behaviour is respectful and matches the club’s expectations.
Help the Coach with training and auxiliary team duties.
Pre-match and post-match administration such as collecting match fees and filing scores.
Support player and volunteer recruitment efforts.
Attend club functions and encourage participation.
Greet new members, teams and officials.

Well known in the club and well respected.
Friendly and approachable.
Knowledgeable of the way the club runs and who everyone is.
A confident public speaker and motivator.
Capable tactician and a leading player.
Dedicated to the success and growth of the club.
Smart and punctual.
Trustworthy and discreet.

Foster a supportive, child-friendly environment.
Be the first point of contact for any concerns.
Implement the club’s policies on safeguarding children and young adults.
Document procedures and share them throughout the club.
Facilitate child welfare training.
Knowledgeable on governing body’s child protection guidance.

Good listener.
Approachable and friendly.
Understand the importance of confidentiality.
Trained in child welfare with appropriate accreditation.

Act as a role model, promoting fair play and good behaviour.
Encourage team spirit and a supportive group where players can improve.
Organise safe and inspiring training sessions.
Select the team and plan tactics and travel.
Attend games, motivate and advise the squad on the day.
Develop the players’ fitness, skills and self-belief.
Plan and monitor player development.

Coaching qualification or willing to work towards one.
Ongoing knowledge of the sport.
Well organised and an efficient timekeeper.
Confident communicator (individually and to groups).
Able to manage group dynamics: inspire, motivate and discipline.
Capable of building trust with parents and players.

Attend regular meetings on all aspects of a club’s functions.
Undertake tasks and projects or collaborate with others at the club and beyond.
Support the club’s efforts using personal skills, work experience and contacts.
Make individual and collective decisions that benefit the club.
Declare any possible conflicts of interest which might affect this role.

Knowledge of and dedication to the club.
Dependable, particularly concerning regular attendance.
Listen objectively to others.
Problem solving.
Able to make clear decisions.
Set objectives and collaborate for the good of the club.

Arrange fixture lists that match the club’s ability and strength in depth.
Register teams in competitions.
Organise officials and facilities for games.
Supply both teams with directions, timings and captain’s numbers.
Liaise with home teams, opposition, leagues and governing bodies.
Reschedule postponed matches.

Adept organiser.
Can balance commitments in a variety of competitions.
Understand the club’s player pool and facilities.
Strong on communication in person, on email and phone.
Able to solve problems at short notice.
Good with IT to display fixtures clearly and distribute them.

Keep the club grounds and facilities safe and in excellent condition for continual use all year round.
Plan and budget work and upgrades required and discuss timescales/costs with the management committee.
Manage any ground staff and recruit, train and support volunteers or paid professionals.
Supervise external contractors on-site and assess all work completed.
Keep in touch with club officials around weather risks and match postponements.
Prepare the playing surface and necessities such as boundary flags or goals for training and matches.
After the games are finished, put materials and equipment away so it is secure and return the facilities to their original state including tidying and cleaning.

Experienced in groundsmanship or willing to learn with the IOG (Institute of Groundsmanship).
Well organised.
Methodical approach.
Good numeracy to prepare quotes and track the costs of repairs and maintenance.
Comfortable with multi-tasking and problem-solving.
Used to working outdoors, including manual labour, in all weathers.
Strong communicator to explain workload to staff and contractors.

Act as main contact/spokesperson for all media enquiries relating to the club.
Build relationships with local and national media organisations.
Seek opportunities to have the club featured in written press, on TV and online.
Write press releases and articles, take photos and videos (distribute internally/externally).
Manage the club’s social media presence.
In conjunction with the club’s Webmaster, ensure club news is shared online and offline through the website, newsletter and any print communication.

Excellent knowledge of the club, its structures and people.
Good written and spoken English.
Confident and strong communication.
Interest in journalism and the media.
Capable organiser for responding to media enquiries, arranging interviews, juggling deadlines and producing content at short notice.
Comfortable using social media.

Register new members.
Renew current members.
Maintain membership database.
Ensure members pay their fees on time.
Record who has or hasn’t paid.
Liaise with the Treasurer on club finances.
Pro-active on increasing membership numbers.
Knowledge of the club and the membership.

IT literate and comfortable using forms and spreadsheets online and offline.
Good numeracy to track membership-related payments and manage income.
Honest and trustworthy due to the sensitivity of the data.
Up-to-date on the rules and requirements of GDPR.

Support the chairperson in efficient running of the club.
Organise meetings and take minutes, including the AGM.
Action or distribute all club correspondence.
Communicate with external parties such as clubs, leagues, governing bodies.
Update club members, volunteers, officers and parents/supporters on club matters.
Report to the committee during the year.
Represent the club at external meetings.
Keep thorough, updated records of contacts for all club members, officials, staff as well as national and regional organisations.

Very good knowledge of the club, its structures and personnel.
Excellent communicator with appropriate verbal and written and IT skills.
An eye for detail.
Able to delegate.
Multi-tasking.

Plan socials for all age ranges.
Source food and drink, venues and travel.
Register attendees and collect payment.
Recruit a team of helpers to assist.
Report to the committee on progress, costs and feedback.

Strong attention to detail for planning then delivering socials.
Should have creativity, ideas and enthusiasm.
Able to meet deadlines.
Able to encourage club members to support social activities.

Outline what is up for sponsorship such as team kit or advertising boards.
Agree the costs and benefits with the management committee.
Contact businesses with proposals and seal deals in person, by email/phone.
Ensure the club fulfils its sponsorship obligations.
Collect sponsorship payment and discuss renewal.

Background in sales and sponsorship or willingness to learn.
Aptitude for marketing and promoting what a club can offer.
Confident communicator.
Negotiating.
Manage relationships with sponsors.

Inform players and parents of training sessions and matches.
Oversee logistics such as kit requirements and team travel.
Promote fair play and the club’s ethos.
Be supportive, motivate and encourage squad members.
Communicate with clubs, schools, leagues and organisations.
Work with coaches to find new players.

Excellent inter-personal skills.
Confident with organising others like team administration, travel and transportation.
Reliable - be dependable in organising but also trusted by the team.
Qualified in safeguarding children (where relevant).
Knowledgeable on health and safety as well as first aid.
Able to communicate well with the squad itself and build trust and rapport.

Manage the club’s accounts and its income and expenditure throughout the year.
Payment of all bills and settlement of all invoices.
Pay in monies received.
Signatory on club bank accounts.
File obligatory tax, PAYE and NI.
Discuss the financial health of the club with the committee.
Update all financial records.
Create the end of year report.
Appoint third-party auditor to verify accounts.

High level of numeracy.
Competent with IT for spreadsheets and HMRC systems.
Experience of managing budgets and large sums of money.
Comfortable with financial responsibility.
Completely trustworthy given the monetary focus of the role.
Meticulous record-keeping.

Pro-active with the recruitment and training of volunteers.
Show volunteers around the club and make them feel welcome.
Explain what volunteers are required to do and offer feedback/training.
Manage the workload of volunteers and match their skills/experience.
Listen to and address any concerns that volunteers have.
Recognise and reward the achievements of volunteers.

Excellent knowledge of the club and its people.
Confident, enthusiastic and able to motivate others.
Very good listener.
Able to build relationships.
Delegate responsibilities and explain tasks and roles clearly.
Can manage a team.

Keep the website and social media channels regularly updated and engaging.
Oversee any design changes and recruit/brief designer if necessary.
Manage relationships with authors and source club information.
Manage external suppliers (such as hosting and domain names).
Hold administrator permission and manage any other access levels by users.
Manage the website’s GDPR requirements and data security.

Thorough knowledge of the preferred website platform.
Understand hosting and domain names.
Able to write articles and upload photos and video.
Organise content in a logical way with navigation and menus.
Able to connect with Twitter and Facebook and push out updates.
Able to update/back up the website when required.
Knowledge of security measures including GDPR.

Build and lead a team delivering junior sport at the club.
Chair and/or attend committee meetings relating to youth and minis.
Ensure youth representatives are appointed in the club’s structure.
Shape and implement the club’s policies on child welfare and safeguarding.
Collaborate with club officials on organisation of training, matches, tours and socials.
Involved in recruitment of players, coaches and volunteers.
Promote and protect the ethos and vision of the club.
Encourage a welcoming environment for players of all ages and abilities.

Experienced administrator and manager.
Well versed in the operations of the club and its people.
Friendly and approachable.
Confident, reliable and trustworthy.
Excellent communicator.

Attend committee meetings and speak from the juniors’ perspective.
Act as a mentor for juniors.
Assist in the coaching and development of juniors such as Sports Leaders qualifications.
Help with the strategy and planning for the future of junior sport at the club.

Confident and articulate.
Good at listening.
Able to build trust with juniors of all ages.
Capable organiser.
Understanding and willing to act as a bridge between juniors and seniors.